The upcoming Grants.gov update, Release 15.4, will introduce streamlined account management – something that’s sure to be welcomed by users currently managing accounts in multiple organizations.
Starting in February with Release 15.4, such users will only need one login to access all of their Grants.gov accounts.
Here’s how the merging process will look for Judy, an imaginary user with multiple organization accounts:
Before Release 15.4, Judy had seven different Grants.gov accounts associated with one email address—Judy@example.org. Previously, when creating multiple accounts, users could use the same email address for each account. Usernames were the unique identifier, not the email address.
Because Judy really loves grants, her first username was JudyLovesGrants. As her work in the grants world expanded, she went with JudyLovesGrants2, JudyLovesGrants3, and so on.
After Release 15.4, when Judy logs on to one of the seven accounts, she will be prompted – but not required – to merge these accounts into a single account with both a unique email address and a unique username.
Note: Users who have multiple accounts with the same DUNS will have to delete all but one account.
Merging accounts
When choosing a primary or “default” account, Judy should decide which one of her seven usernames she would like to keep, as each user is permitted only one unique username and one unique email address.
She will then log into the chosen account, JudyLovesGrants, and merge all of the others under it. Users with multiple accounts are also given the option to delete accounts that are no longer needed.
One account, multiple profiles
After selecting JudyLovesGrants as her default profile, Judy now has access to all seven “profiles” under one account with just one unique email, username, and password.
Note: The default profile can be changed at any time, though the username will stay the same.
When Judy selects one of the seven profiles from the dropdown menu in the global header, she will be able to edit profile info and perform other functions.
So, an “account” is defined by one unique email, username, and password. Your one account contains all your different profiles. Each separate profile is defined by one unique DUNS number. Because Judy loves all grants, she wanted her one account to encompass all her diverse grant work.
Other noteworthy enhancements coming with Release 15.4
- Online forms will be available within Workspace for some grant opportunities. (Look for the Release 15.4 Preview blog article on online forms coming in January.)
- Applicants will also be able to preview the opportunity package forms under the Package tab of the View Grant Opportunity page.
Check out the next Release 15.4 Preview: Completing Federal Grant Application Forms in Your Web Browser.
Do you have questions about Release 15.4? Share them below and we will do our best to answer them.
Our state agency has only one DUNS. There are multiple divisions, with each division having multiple individual users that access Grants.gov. under their own account. How will this work for us? Do we have to share one profile for the agency, then establish accounts under that?
LikeLike
Hi Leslie, thanks for your question. If each person/applicant at your state agency has a single, personal account for Grants.gov associated with the agency’s DUNS, then this release will not impact those people. The only people who would be impacted at your agency would be those who have multiple personal accounts associated with the same e-mail address.
LikeLike
you want me to pick it will not let me.
LikeLike
Hi Richard, These changes won’t go live until Feb. 22. At that time, if you have multiple accounts under one email address, you should be prompted to merge them.
LikeLike
Hi, Currently when applicant fills PDF forms, the grantor agency receives a zip file that contains the PDF forms (in read-only format) and attachments. If applicant starts using online wokspace, will grantor agency continue to receive PDF forms in the application zip file?
LikeLike
Hi Ravi, nothing changes on the grantor agency side. The grantor will receive the application as they always have, no matter if it was completed in Workspace or if it was submitted via the legacy (old) method.
LikeLike
Wow this is really good news
LikeLike
Please, i need help to get DUNS Number !
LikeLike
Here’s our registration instructions, which explains the DUNS number and where to get one http://www.grants.gov/web/grants/applicants/organization-registration/step-1-obtain-duns-number.html
LikeLike