Defining Grants.gov Workspace Roles and Access Levels

If you are just now beginning to use Workspace, Grants.gov’s online application method, you may want to take advantage of the range of roles and access levels available to your team.

Our recent roles series is a great place to start learning about each role’s place in the Workspace workflow.

Below is a brief list of role and access definitions that you can bookmark and return to when setting up a workspace, assigning roles or access levels, or adding participants:

Authorized Organization Representative (AOR)

Authorized Organization RepresentativeA user with this role is authorized to submit applications on behalf of the organization. When you assign the AOR role, the Manage Workspace role is automatically added as well. Click here to read the full description in the Online User Guide.

Manage Workspace

Manage WorkspaceA user with this role is authorized to create new workspaces and manage users’ access to workspaces within the organization. Click here to read the full description in the Online User Guide.

 

AOR with Expanded Access

AOR with Expanded AccessA user with the AOR role who has been given “expanded” access is able to access all workspace packages and application submissions across the entire organization. This organizational setting allows AORs with expanded access to review and submit any application for the organization. Click here to read the full description in the Online User Guide.

 

AOR with MPIN

AOR with MPIN accessA user with the AOR role who is also authorized to use the EBiz POC’s MPIN. This user may be called on to perform administrative duties in other user accounts. Click here to read the full description in the Online User Guide.

E-Business Point of Contact (EBiz POC)

E-Business Point of ContactAn EBiz POC is responsible for the administration and management of grant activities for the organization, which includes authorizing Grants.gov roles. The EBiz POC is likely to be an organization’s chief financial officer or authorizing official. Click here to read the full description in the Online User Guide.

Workspace-Specific Access Levels

Workspace Owner

Workspace OwnerA user with the Manage Workspace role can manage the workspace. Ownership is automatically granted to the user who creates the workspace but can be transferred to any other workspace participant who has the Manage Workspace role. Click here to read the full description in the Online User Guide.

Participant

ParticipantAny user who has been added to a workspace is a participant. If this user has no roles or access levels, he or she is only able to view and edit workspace forms. Click here to read the full description in the Online User Guide.

Do you have questions about assigning roles and granting access to your workspace? Share them below and we will do our best to answer them. Comment Policy and Privacy Notice.

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