Check for Errors before Submitting Application

Applicants who use Workspace to apply have several options for checking and validating the data they enter into application forms – before they even click Submit. To begin with, each form has a Check for Errors button and each Workspace has a Check Application button.

Some applicants also have access to the Preview Grantor Validation tab. When you use the validation, you can see the submission errors and warnings you would receive from the grant-making agency had you submitted your application package in its current state.

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It’s Going Away: The Legacy PDF Application Package Will Be Retired.

The legacy PDF application package will be retired on December 31, 2017.

If you don’t know what that means and missed our previous blog posts here and here, or the Grants.gov Notices page, here’s a quick summary:

In the past, applicants have downloaded and filled out a single, big, stitched PDF application package that contained all the forms (i.e., the “legacy PDF application package”). To work as a team, you had to email the file back-and-forth while making sure all are using the same exact version of Adobe software. Continue reading It’s Going Away: The Legacy PDF Application Package Will Be Retired.

Teaming Up on a Federal Grant Application in Grants.gov Workspace

Every organization is going to approach Grants.gov Workspace a little differently when applying for a federal grant. Some applicants take advantage of Grants.gov’s system-to-system functionality. Others prefer to have a single person submitting grant applications. Most applicants, though, work with a team to apply for a grant.

Tricia, Nico and Lin apply for federal grants as a team using Grants.gov Workspace

The following scenario illustrates how a team of three applicants might work together to apply using Workspace.

Continue reading Teaming Up on a Federal Grant Application in Grants.gov Workspace

Defining Grants.gov Workspace Roles and Access Levels

If you are just now beginning to use Workspace, Grants.gov’s online application method, you may want to take advantage of the range of roles and access levels available to your team.

Our recent roles series is a great place to start learning about each role’s place in the Workspace workflow.

Below is a brief list of role and access definitions that you can bookmark and return to when setting up a workspace, assigning roles or access levels, or adding participants:

Continue reading Defining Grants.gov Workspace Roles and Access Levels

Roles for Applying with Workspace #3: AORs Submit

Before your organization can receive a federal grant, you must first submit the grant application (among many other things, of course). This is why the Authorized Organization Representative (AOR) role in Grants.gov is important.

A user with the AOR role is authorized to submit applications on behalf of the organization. When the E-Business Point of Contact (EBiz POC) assigns the AOR role to a user, the Manage Workspace role is automatically added as well.

Submitting a Workspace as a Team

If we continue to think of each workspace team as a basketball team, the team member with the AOR role is like the go-to scorer—the person who has the ball in clutch moments at the end of the game.

teamwork for user roles in workspace

Continue reading Roles for Applying with Workspace #3: AORs Submit

Infographic: Illustrating the Standard Grants.gov Workspace Workflow

With Release 15.4, Workspace users now have the option of filling out online forms, rather than PDF forms. This new functionality works with the existing Workspace workflow.

The following infographic illustrates how a team of applicants can take advantage of Grants.gov Workspace when applying for their next federal grant. A clickable version of this infographic is available on Grants.gov.

Continue reading Infographic: Illustrating the Standard Grants.gov Workspace Workflow

Roles for Applying with Workspace #2: Participants on the Team

Editor’s Note: This is the second in a series of articles that will use team-based examples to explain how Workspace facilitates collaboration using roles and access.

Applying for a federal grant can be a team effort, or it can be a solitary task, so Grants.gov’s Workspace is designed to work for the wide variety of federal grant applicants. Adding participants to a workspace is vital for those applying with a team.

teamwork for user roles in workspace

In each workspace, there is a “Participants” tab that lists all the people in your organization who can access and work on the forms in this application. A user with the Manage Workspace Role can add participants to each workspace.
Continue reading Roles for Applying with Workspace #2: Participants on the Team

Roles for Applying with Workspace #1: The Manage Workspace Role

Editor’s Note: To better explain how Workspace facilitates collaboration, this is the first in a series of articles that will use team-based examples to explain each role.

Applying for a federal grant in Grants.gov is now done using Workspace. One big benefit is easier collaboration with your team (no more need to email one, big PDF to one person at a time to fill out). To make this possible, there are different roles that enable functionality and manage access.

Perhaps the most important of these is the “Manage Workspace” role. A user with the Manage Workspace role is authorized to:

Continue reading Roles for Applying with Workspace #1: The Manage Workspace Role

#GrantChat Highlights: Collaborating with You to Discuss Workspace

Many grant professionals shared a lot of insight, feedback, and ideas during last week’s #GrantChat on Twitter. Thank you for letting us participate in the grants community!

If you haven’t heard about #GrantChat, just go to Twitter and search using the hashtag “#grantchat”. To read the full conversation chronologically, here’s the full Storify of #GrantChat.

It went quickly and there were hundreds of tweets, so here’s just a few key points from the conversation.

Continue reading #GrantChat Highlights: Collaborating with You to Discuss Workspace