Infographic: Illustrating the Standard Grants.gov Workspace Workflow

With Release 15.4, Workspace users now have the option of filling out online forms, rather than PDF forms. This new functionality works with the existing Workspace workflow.

The following infographic illustrates how a team of applicants can take advantage of Grants.gov Workspace when applying for their next federal grant. A clickable version of this infographic is available on Grants.gov.

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Roles for Applying with Workspace #2: Participants on the Team

Editor’s Note: This is the second in a series of articles that will use team-based examples to explain how Workspace facilitates collaboration using roles and access.

Applying for a federal grant can be a team effort, or it can be a solitary task, so Grants.gov’s Workspace is designed to work for the wide variety of federal grant applicants. Adding participants to a workspace is vital for those applying with a team.

teamwork for user roles in workspace

In each workspace, there is a “Participants” tab that lists all the people in your organization who can access and work on the forms in this application. A user with the Manage Workspace Role can add participants to each workspace.
Continue reading Roles for Applying with Workspace #2: Participants on the Team

Roles for Applying with Workspace #1: The Manage Workspace Role

Editor’s Note: To better explain how Workspace facilitates collaboration, this is the first in a series of articles that will use team-based examples to explain each role.

Applying for a federal grant in Grants.gov is now done using Workspace. One big benefit is easier collaboration with your team (no more need to email one, big PDF to one person at a time to fill out). To make this possible, there are different roles that enable functionality and manage access.

Perhaps the most important of these is the “Manage Workspace” role. A user with the Manage Workspace role is authorized to:

Continue reading Roles for Applying with Workspace #1: The Manage Workspace Role

#GrantChat Highlights: Collaborating with You to Discuss Workspace

Many grant professionals shared a lot of insight, feedback, and ideas during last week’s #GrantChat on Twitter. Thank you for letting us participate in the grants community!

If you haven’t heard about #GrantChat, just go to Twitter and search using the hashtag “#grantchat”. To read the full conversation chronologically, here’s the full Storify of #GrantChat.

It went quickly and there were hundreds of tweets, so here’s just a few key points from the conversation.

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Release 15.4 Preview: Streamlined Account Management Comes to Grants.gov

The upcoming Grants.gov update, Release 15.4, will introduce streamlined account management – something that’s sure to be welcomed by users currently managing accounts in multiple organizations.

Starting in February with Release 15.4, such users will only need one login to access all of their Grants.gov accounts.

Here’s how the merging process will look for Judy, an imaginary user with multiple organization accounts:

 

Grants.gov user has multiple accounts

Continue reading Release 15.4 Preview: Streamlined Account Management Comes to Grants.gov

Infographic: 5 Facts About Grants.gov Workspace on Its First Birthday

This month, Grants.gov Workspace celebrates its first birthday. Consider this blog post your invitation to the (virtual) birthday party, which almost 4,000 organizations have already joined by applying with Workspace.

Happy Birthday, Workspace

You can send birthday wishes on Twitter with the hashtag #HappyBirthdayWorkspace.

If you’re new to this blog, Workspace is Grants.gov’s next-generation application submission interface.

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7 Tips for Transitioning Your Organization to Grants.gov Workspace

Thousands of federal grant applicants have submitted their application packages using Grants.gov Workspace. In this blog post, we share tips for streamlining organizational workflow in order to take advantage of Workspace’s full range of benefits.

These benefits include the following:

  • A set of shareable individual grant forms, rather than the legacy application package (which will be phased out in December 2017)
  • A form reuse feature that imports data from past application forms
  • Improved form validations that help to cut down on last-minute submission errors
  • A preview feature that gives applicants the ability to view the complete application in a single window

Below are some tips to help make the transition as smooth as possible for you and your organization:

1. Form reuse is the single most beneficial feature in Workspace.

Whether you’re a one-person show or you have a large team working on each application, the reuse feature within Workspace has the potential to save you tons of time.

Scenario
Let’s say you apply for a grant later this month using Workspace. In the end, you aren’t awarded the funds. The next time you apply for the same grant – perhaps a year from now – you will be able to reuse all of your old forms and focus your time and effort on improving the weakest parts of the application.

2. Familiarize your team with the general Workspace workflow.

Grants.gov Workspace Workflow

Workspace separates the application package into individual forms. This allows a team of applicants to work on each form separately – at the same time, if they wish. This changes the traditional workflow, which permitted only one applicant to work on the application at a time.

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System Updates: 4 Questions Answered About Grants.gov Release 15.3

On October 17th, Grants.gov will roll out Release 15.3 to all system users.

Grants.gov Release 15.3 Logo

Question: So, what do I need to know about Release 15.3 for applicants?

Continue reading System Updates: 4 Questions Answered About Grants.gov Release 15.3

Get Ready: Online Forms Coming to Federal Grant Applications on Grants.gov

The year 2017 is still months away, but now is the time to prepare for several significant enhancements that will be coming to Grants.gov.

In early 2017, you will have the option of completing federal grant application forms in an online environment that saves progress and auto-fills matching fields on other application forms.

These online forms will provide an alternative to downloading Adobe PDF forms and completing them offline.

online-forms2

You can prepare now for this exciting new feature by applying for your next federal grant using Workspace.

Why? Online forms will be accessible only within Workspace, so learning the ins and outs of Workspace will ease your transition to online forms.

Continue reading Get Ready: Online Forms Coming to Federal Grant Applications on Grants.gov