Questions and Answers from Grants.gov’s Town Hall Webinars

On December 5th and 7th Grants.gov held town hall-style webinars so that users could have their questions answered about Grants.gov Workspace and the upcoming retirement of the Legacy PDF application method.

What follows is a summary of the discussion during the two webinars.

In some cases, questions have been combined to minimize repetition. Also, we have added links to relevant training resources where applicable to shorten those answers.

The full video recording, available here and embedded below, is from the Dec. 7th webinar.


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A More Efficient Approach to Submitting a Federal Grant Application

As the Legacy PDF retirement deadline nears, some applicant organizations are preparing to apply using Grants.gov Workspace for the very first time.

We recently sketched out a basic application scenario in which only one or two people have Grants.gov accounts.

In this post, we sketch out another scenario – one that involves a team of 3-5 registered applicants who prefer to fill out Grants.gov webforms instead of PDF forms.

Intermediate path for Workspace. Best path for organizations with 3-5 registered Grants.gov users

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A Basic Approach to Submitting Your First Workspace Application

As the Legacy PDF retirement deadline nears, applicant organizations are preparing to apply using Grants.gov Workspace for the first time.

Basic approach to Workspace is the best path for organizations with 1-2 registered Grants.gov users

Let’s flesh out an applicant scenario that some new Workspace users will face:

You are about to begin your first federal grant application using Grants.gov Workspace. For years, you (and sometimes one other colleague) applied using the old Legacy PDF Application Package.

 

You traded a package of PDF forms back and forth until you were ready to cross your fingers and click Submit. It was never easy, but you had grown comfortable with the painstaking process. Now, with the upcoming retirement of the Legacy PDF, you are trying to learn the new Grants.gov method for applying.

 

Below you will find an example approach for applying with Workspace that keeps to the familiar workflow as much as possible.

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Attn. Grantors: What Does the Legacy PDF Retirement and Workspace Mean for Me?

With the switch to Grants.gov Workspace as the standard grant application method, some federal grant managers have asked us what this means for them.

To avoid burying the lede, here it is—the system process for grantors has not changed since Grants.gov launched Workspace in October 2015 and will not change as a result of the Legacy PDF Application Package retirement on December 31, 2017.

While Workspace is a new-ish, upgraded user interface for grant applicants, the submissions you (i.e., grantors) receive after the retirement date will not change. Grantors will continue to use the same process to create and post funding opportunities on Grants.gov.

What Do I Need to Do as a Grantor?

Grantors should update any instructions pertaining to Grants.gov that may be included in new Funding Opportunity Announcements (FOA). To make this easier, we have a Grantor Standard Language page that we maintain for agencies to copy into opportunities so that you do not have to re-write Grants.gov instructions.

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Grants.gov Is Live–What You Need to Know

And we’re back! Thank you for your patience. Release 16.1 is up and running, so here is what you need to know:release161-postlaunch-blog

Connect [New] – Improved funding opportunity subscription management, email notifications, and social media access.

Outreach [Moved] – To accommodate the new neighbor, Outreach moved in with Support. The calendar, notices, releases, and other info previously in the Outreach tab can now be found in the Support tab.

Register [Upgraded] – Create an account to utilize the enhanced subscription services. Add a profile to apply for grants.

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Grants.gov Release This Weekend—See You Monday

Beginning this Saturday, November 18, 2017, Grants.gov will add improvements to funding opportunity subscription management, Grants.gov account registration, and Workspace. The website will be back up on November 20th.

Grants.gov Release 16.1 on November 18-20

Release 16.1’s Workspace enhancements will, among other things, improve form copy functionality—this feature allows you to copy previous Workspace forms into another Workspace to save time on filling out those forms. Here are the specifics:

Continue reading Grants.gov Release This Weekend—See You Monday

Workspace Celebrates Two Years

Grants.gov’s Workspace, which just marked its second birthday, has seen remarkable user growth, especially over the last year. More than 15,000 organizations are now applying for federal grants with Workspace.

Before Workspace existed, the federal grant application process involved submitting a single package of PDF forms that had to be shared among collaborators.

Grants.gov’s Workspace adds a range of modern, time-saving features that bring flexibility and convenience to the core task of completing application forms.

Workspace celebrates two years

Need some help getting started with Workspace? Watch a recording of our October 18th webinar on “Becoming a Workspace Wizard.”

You Asked, We Answered (in 46 Seconds or Less)

On Twitter, email, and the Community Blog (you’re here now), Grants.gov users regularly ask us about using Workspace to apply for federal grants.

Here we collect a few of the most pressing questions and embed a concise video answer for each.

How Do I Add Participants Who Are Outside My Organization?

This video in the Quick Clicks series explains how users of Grants.gov’s Workspace can add participants who are not part of their own organization.

Continue reading You Asked, We Answered (in 46 Seconds or Less)

Workspace Webinar Video and Recap – What You Missed

For those who missed Grants.gov’s live webinars on applying with Workspace, here is the webinar recording, along with a summary of the common questions we heard from the grants community.

Common Questions and the Answers

Continue reading Workspace Webinar Video and Recap – What You Missed

Become a Workspace Wizard: How to Add Outside Collaborators

Federal grant applicants who work as a team sometimes need to collaborate with people who are not part of their organization.

It’s easy to add these external collaborators to a workspace as long as they have a Grants.gov account. You will just need their username.

Become a Workspace Wizard - Lesson 3: Add Outside Collaborators

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