Workspace is Grants.gov’s shared, online environment to collaboratively complete and submit federal grant applications. With the retirement of the Legacy PDF application method on December 31, 2017, Grants.gov is providing this free webinar to help get you started with using Workspace.
With the Legacy PDF retirement approaching, many Grants.gov users are reaching out with questions about how to submit their first application using Workspace.
A few users are not aware that Grants.gov has developed an Online User Guide that is always just a click away.
One of Grants.gov’s most recent enhancements gives the Workspace Owner, AORs with MPIN access, and the E-Business Point of Contact (EBiz POC) the ability to restrict access to budget forms.
These forms often contain confidential information, such as salary data. With Release 16.0, participants in a workspace can be prevented from viewing budget forms.
Learn how to do this as a Workspace Owner or as an AOR with MPIN access, and you will be one step closer to becoming your organization’s in-house Workspace Wizard (funny-looking hat not required).
On August 8, 2017, Grants.gov presented on Workspace at the National Council of University Research Administrators (NCURA) Annual Conference to approximately 175 of you in the grants community.
Growing up, our teachers always told us, “Don’t be afraid to ask questions.” Those who made it to the presentation did not disappoint! Our teachers also often followed up with the encouragement that someone else probably has the same question. In that spirit, we are going to share questions and answers from the presentation in case you could not make it.
Where can I train and play around with Workspace to learn the functionality?
For training, start with this blog post & video to get a basic understanding of Workspace.
Since the release of Workspace in 2015, Grants.gov has been hard at work integrating new features for applicants submitting federal grant applications.
To help you master the most important of these enhancements, we have developed a series of lessons that will turn you into a Workspace Wizard faster than you can say, “hocus-pocus, grant me focus.”
So, are you ready to learn the ways of the Workspace Wizard? Lesson 1 is especially aimed at teams of applicants who collaborate on a single federal grant application.
In Workspace, applicants have a choice as to which type of form they want to complete – either PDF forms or online webforms.
For years, applicants have applied for federal grants by submitting a package of PDF forms.
But on Dec. 31, 2017, Grants.gov will officially retire the legacy PDF package as a method to apply for a federal grant. Why? There’s now a fast, easy, and secure alternative to apply for federal grants called Workspace.
Applicant teams sometimes bring on outside contributors and consultants to assist with their federal grant application. Until recently, these outside users needed to create a Grants.gov account for every applicant organization they assist – meaning that some users had to juggle dozens of separate accounts.
However, in June, Grants.gov eliminated this burden. Now, a single user account can be associated with workspaces across multiple organizations.
Watch this video to learn more about the arrival of this much-requested feature:
The Grants.gov Support Center helps a lot of you resolve problems and complete your federal grant applications before the deadline. One of the most common questions the Support Center gets is how to use Workspace forms.
Below are general steps to answer that question. “General” because the steps below depend on whether you are filling out a webform or a PDF version of the form—you get to choose. Since this is the most common Workspace-related question to the Support Center, we know many of you have no problem creating a workspace since the forms are only accessible through that.
You may have seen the video below about the benefits of Workspace. One user who watched the video wrote to us recently and requested videos that explain how to use Workspace. The good news is they already exist!
We have created two video series that can assist applicants applying for federal grants using Workspace.
In Part 3 of our ongoing blog series, we will look at how a Big Team of Specialists can apply for a federal grant using Workspace. We assume you have read Part 1 and Part 2 because these go over the basics and allow us to get into more specifics here.
If you are beginning to see how Workspace might fit your grant process, but you are concerned that some of the more nuanced parts of your standard grant proposal development process will not fit, here are a few ideas.