Grants.gov Workspace for Colleges and Universities, Part 2 of 3

So, you work in the Office of Sponsored Research (OSR) and have to lead your small grants team in applying for a federal grant. Before reading further, please read Part 1 of Grants.gov Workspace for Colleges and Universities. That’s the foundation we build on below.

Workspace for Colleges and Universities icon

Let’s say your IHE grant team fits the Small Team of Generalists category. You also know you don’t have a month to try to learn and test out a different grant application system. Here are your next steps to quickly learn whether Workspace will fit your team.

Continue reading Grants.gov Workspace for Colleges and Universities, Part 2 of 3

Grants.gov Workspace for Colleges and Universities, Part 1 of 3

Workspace is the new standard application method on Grants.gov. What does that mean for institutions of higher learning (IHE) that apply for federal grants? This 3-part series will provide tips for how you, as representatives of colleges and universities, can integrate Workspace into your grant application process.

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The Office of Sponsored Research (or sponsored programs) is typically the go-to resource for principal investigators, researchers, professors, and other IHE employees who want to apply for a federal grant. For Tier 1 Research Universities, this may be a robust office with a very large team of specialized staff. For smaller public or private IHEs, this may be a couple full-time staff with institutional knowledge about who you should talk to for help with navigating Grants.gov or other federal grant systems.

Continue reading Grants.gov Workspace for Colleges and Universities, Part 1 of 3

#FundingFriday: Top 5 Most Viewed Grants in May (19th-31st)

Earlier this month, we shared the most viewed grants through the first half month of May. Over the last two weeks of the month, have these trends continued? Below are the top 5 for May 19-31.

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Continue reading #FundingFriday: Top 5 Most Viewed Grants in May (19th-31st)

Release 16.0 Preview: Introducing the Progress Bar

Since launching Workspace in 2015, Grants.gov has continued to enhance its collaborative features for applicants. Several new features will be available when Release 16.0 is deployed on June 19, 2017.

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Our first Release 16.0 preview post highlighted changes to user roles and access levels that will allow Workspace Owners to control access to budget forms and to add participants from outside organizations.

Another upcoming enhancement is the addition of the new progress bar at the top of the workspace.

Continue reading Release 16.0 Preview: Introducing the Progress Bar

Release 16.0 Preview: New Privileges for Workspace Owners Coming Soon

This June, Grants.gov applicants will be able to take advantage of a range of new features when managing their application workflow within Workspace.

With the Legacy PDF going away at the end of 2017, users have begun familiarizing themselves with Grants.gov Workspace, an online interface that streamlines many of the more challenging aspects of collaborating on a federal grant application.

Release 16.0 Preview icon

Enhancements coming to Workspace with Release 16.0 include the arrival of forms-level access and the ability to add participants from other (external) organizations.

Continue reading Release 16.0 Preview: New Privileges for Workspace Owners Coming Soon

It’s Going Away: The Legacy PDF Application Package Will Be Retired.

The legacy PDF application package will be retired on December 31, 2017.

If you don’t know what that means and missed our previous blog posts here and here, or the Grants.gov Notices page, here’s a quick summary:

In the past, applicants have downloaded and filled out a single, big, stitched PDF application package that contained all the forms (i.e., the “legacy PDF application package”). To work as a team, you had to email the file back-and-forth while making sure all are using the same exact version of Adobe software. Continue reading It’s Going Away: The Legacy PDF Application Package Will Be Retired.

Teaming Up on a Federal Grant Application in Grants.gov Workspace

Every organization is going to approach Grants.gov Workspace a little differently when applying for a federal grant. Some applicants take advantage of Grants.gov’s system-to-system functionality. Others prefer to have a single person submitting grant applications. Most applicants, though, work with a team to apply for a grant.

Tricia, Nico and Lin apply for federal grants as a team using Grants.gov Workspace

The following scenario illustrates how a team of three applicants might work together to apply using Workspace.

Continue reading Teaming Up on a Federal Grant Application in Grants.gov Workspace

Defining Grants.gov Workspace Roles and Access Levels

If you are just now beginning to use Workspace, Grants.gov’s online application method, you may want to take advantage of the range of roles and access levels available to your team.

Our recent roles series is a great place to start learning about each role’s place in the Workspace workflow.

Below is a brief list of role and access definitions that you can bookmark and return to when setting up a workspace, assigning roles or access levels, or adding participants:

Continue reading Defining Grants.gov Workspace Roles and Access Levels

Roles for Applying with Workspace #3: AORs Submit

Before your organization can receive a federal grant, you must first submit the grant application (among many other things, of course). This is why the Authorized Organization Representative (AOR) role in Grants.gov is important.

A user with the AOR role is authorized to submit applications on behalf of the organization. When the E-Business Point of Contact (EBiz POC) assigns the AOR role to a user, the Manage Workspace role is automatically added as well.

Submitting a Workspace as a Team

If we continue to think of each workspace team as a basketball team, the team member with the AOR role is like the go-to scorer—the person who has the ball in clutch moments at the end of the game.

teamwork for user roles in workspace

Continue reading Roles for Applying with Workspace #3: AORs Submit

Infographic: Illustrating the Standard Grants.gov Workspace Workflow

With Release 15.4, Workspace users now have the option of filling out online forms, rather than PDF forms. This new functionality works with the existing Workspace workflow.

The following infographic illustrates how a team of applicants can take advantage of Grants.gov Workspace when applying for their next federal grant. A clickable version of this infographic is available on Grants.gov.

Continue reading Infographic: Illustrating the Standard Grants.gov Workspace Workflow