Teaming Up on a Federal Grant Application in Grants.gov Workspace

Every organization is going to approach Grants.gov Workspace a little differently when applying for a federal grant. Some applicants take advantage of Grants.gov’s system-to-system functionality. Others prefer to have a single person submitting grant applications. Most applicants, though, work with a team to apply for a grant.

Tricia, Nico and Lin apply for federal grants as a team using Grants.gov Workspace

The following scenario illustrates how a team of three applicants might work together to apply using Workspace.

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Defining Grants.gov Workspace Roles and Access Levels

If you are just now beginning to use Workspace, Grants.gov’s online application method, you may want to take advantage of the range of roles and access levels available to your team.

Our recent roles series is a great place to start learning about each role’s place in the Workspace workflow.

Below is a brief list of role and access definitions that you can bookmark and return to when setting up a workspace, assigning roles or access levels, or adding participants:

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#FundingFriday – Top 5 Most Viewed Grants in March 2017

Which grants are people looking at? Here is a list of the top 5 most viewed grant opportunities so far in the month of March.

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Roles for Applying with Workspace #3: AORs Submit

Before your organization can receive a federal grant, you must first submit the grant application (among many other things, of course). This is why the Authorized Organization Representative (AOR) role in Grants.gov is important.

A user with the AOR role is authorized to submit applications on behalf of the organization. When the E-Business Point of Contact (EBiz POC) assigns the AOR role to a user, the Manage Workspace role is automatically added as well.

Submitting a Workspace as a Team

If we continue to think of each workspace team as a basketball team, the team member with the AOR role is like the go-to scorer—the person who has the ball in clutch moments at the end of the game.

teamwork for user roles in workspace

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Grant Writing Basics: Look for the Little Details

Planning and completing a grant application is a lot of work, so in the rush to meet the application deadline it can be easy to overlook little details. That is why it is important to identify all requirements listed in the funding opportunity announcement (FOA) near the beginning of the process (even if it does not seem like a big deal).

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Examples of “Little” Details (that are actually important)

These are specific examples of requirements for certain FOAs—these are NOT requirements for all grant applications.

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Grants.gov Update is Live—What You Need to Know

We have launched Release 15.4 for Grants.gov, which brings a few improvements to the website.

#1 Updated Homepage

Based on user feedback and usage analytics, we have redesigned the Grants.gov homepage to highlight the information you are already searching for and using.

homepage

If there is something you cannot find, please let us know in the comments below or on Twitter @grantsdotgov and we’ll help you find it.

#2 Streamlined Future Account Management

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Roles for Applying with Workspace #2: Participants on the Team

Editor’s Note: This is the second in a series of articles that will use team-based examples to explain how Workspace facilitates collaboration using roles and access.

Applying for a federal grant can be a team effort, or it can be a solitary task, so Grants.gov’s Workspace is designed to work for the wide variety of federal grant applicants. Adding participants to a workspace is vital for those applying with a team.

teamwork for user roles in workspace

In each workspace, there is a “Participants” tab that lists all the people in your organization who can access and work on the forms in this application. A user with the Manage Workspace Role can add participants to each workspace.
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Roles for Applying with Workspace #1: The Manage Workspace Role

Editor’s Note: To better explain how Workspace facilitates collaboration, this is the first in a series of articles that will use team-based examples to explain each role.

Applying for a federal grant in Grants.gov is now done using Workspace. One big benefit is easier collaboration with your team (no more need to email one, big PDF to one person at a time to fill out). To make this possible, there are different roles that enable functionality and manage access.

Perhaps the most important of these is the “Manage Workspace” role. A user with the Manage Workspace role is authorized to:

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#GrantChat Highlights: Collaborating with You to Discuss Workspace

Many grant professionals shared a lot of insight, feedback, and ideas during last week’s #GrantChat on Twitter. Thank you for letting us participate in the grants community!

If you haven’t heard about #GrantChat, just go to Twitter and search using the hashtag “#grantchat”. To read the full conversation chronologically, here’s the full Storify of #GrantChat.

It went quickly and there were hundreds of tweets, so here’s just a few key points from the conversation.

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Top 6 Blog Articles from the Grants.gov Community Blog’s First 6 Months

We’re 6 months old as a community, so we wanted to let you know what others in the grants community are reading. From our 64 articles so far, here’s the 6 that have been read the most. Have you read all of them?

6. Video: How Grants.gov Workspace Optimizes the Application Experience for Teams

Continue reading Top 6 Blog Articles from the Grants.gov Community Blog’s First 6 Months