Become a Workspace Wizard – Lesson 1: Collaborate Using Webforms

Since the release of Workspace in 2015, Grants.gov has been hard at work integrating new features for applicants submitting federal grant applications.

To help you master the most important of these enhancements, we have developed a series of lessons that will turn you into a Workspace Wizard faster than you can say, “hocus-pocus, grant me focus.”

So, are you ready to learn the ways of the Workspace Wizard? Lesson 1 is especially aimed at teams of applicants who collaborate on a single federal grant application.

Become a Workspace Wizard - Lesson 1

In Workspace, applicants have a choice as to which type of form they want to complete – either PDF forms or online webforms.

Continue reading Become a Workspace Wizard – Lesson 1: Collaborate Using Webforms

New Applicant Feature: How to Limit Access to Budget Forms

Grants.gov listens to user feedback and tries – whenever possible – to add requested features.

One of Grants.gov’s newest features gives the Workspace Owner, AORs with MPIN access, and the E-Business Point of Contact the ability to limit access to budget forms. These forms often contain confidential information, such as salary data.

With Release 16.0, controls have been added to permit specific users to view and edit the budget form data.

Continue reading New Applicant Feature: How to Limit Access to Budget Forms

How Do I Download, Complete & Upload a Workspace Form? #ReplyAll

The Grants.gov Support Center helps a lot of you resolve problems and complete your federal grant applications before the deadline. One of the most common questions the Support Center gets is how to use Workspace forms.

Below are general steps to answer that question. “General” because the steps below depend on whether you are filling out a webform or a PDF version of the form—you get to choose. Since this is the most common Workspace-related question to the Support Center, we know many of you have no problem creating a workspace since the forms are only accessible through that.

Continue reading How Do I Download, Complete & Upload a Workspace Form? #ReplyAll

How the Government Prepares Grant Application Forms – Part 3

In Parts 1 and Part 2 of this series, we discussed the two phases of developing grant application forms: content approvals by the Office of Management and Budget (OMB) and technical development by Grants.gov.

The time required to deploy new or updated forms largely depends on the amount of technical development that is needed.

The graphic below estimates the different deployment timelines for cosmetic, minor, moderate, and major form changes. Click on the graphic to view its full-size version.

Continue reading How the Government Prepares Grant Application Forms – Part 3

How the Government Prepares Grant Application Forms – Part 2

In Part 1 of this series, we explained the content development process for new and updated Grants.gov forms. In Part 2, we focus on Grants.gov’s role in the technical development of forms.

Forms Development Process

The development time of each form can range from one month for a cosmetic change to up to six months for a new, multi-page form. The following provides a high-level overview of the forms development cycle:

Continue reading How the Government Prepares Grant Application Forms – Part 2

What Is an Online Form?

In the context of applying for federal grants, “forms” are those seemingly endless documents you must fill out to complete the application process. An “online” form or webform, then, is a digital version of these documents that is accessible and editable in a web browser.

There is nothing revolutionary about this concept, but we at Grants.gov have now made online forms available in Grants.gov Workspace to make the application process a bit easier for you and your team. Continue reading What Is an Online Form?

Infographic: Illustrating the Standard Grants.gov Workspace Workflow

With Release 15.4, Workspace users now have the option of filling out online forms, rather than PDF forms. This new functionality works with the existing Workspace workflow.

The following infographic illustrates how a team of applicants can take advantage of Grants.gov Workspace when applying for their next federal grant. A clickable version of this infographic is available on Grants.gov.

Continue reading Infographic: Illustrating the Standard Grants.gov Workspace Workflow

Release 15.4 Preview: Completing Federal Grant Application Forms in Your Web Browser

In part one of our Release 15.4 preview, we introduced the process by which applicants can simplify the management of their Grants.gov accounts.

In part two of our Release 15.4 preview, we are highlighting the arrival of online Workspace forms to Grants.gov.

Previously, all federal grant applications on Grants.gov comprised Adobe PDF forms – either as a single package of forms, or – in Workspace – as downloadable individual forms. Now, federal grant applicants can complete forms within their web browser on a desktop computer, laptop, or mobile device, such as a tablet.

Online Forms Illustration
Meet Tricia, a federal grant applicant at a university’s office of sponsored research.

What are the appeals of using online forms vs. PDF forms? Let’s take an applicant named Tricia at a university’s office of sponsored research, as our example.

Continue reading Release 15.4 Preview: Completing Federal Grant Application Forms in Your Web Browser