Grants.gov listens to user feedback and tries – whenever possible – to add requested features.
One of Grants.gov’s newest features gives the Workspace Owner, AORs with MPIN access, and the E-Business Point of Contact the ability to limit access to budget forms. These forms often contain confidential information, such as salary data.
With Release 16.0, controls have been added to permit specific users to view and edit the budget form data.
The Grants.gov Support Center helps a lot of you resolve problems and complete your federal grant applications before the deadline. One of the most common questions the Support Center gets is how to use Workspace forms.
Below are general steps to answer that question. “General” because the steps below depend on whether you are filling out a webform or a PDF version of the form—you get to choose. Since this is the most common Workspace-related question to the Support Center, we know many of you have no problem creating a workspace since the forms are only accessible through that.
In Parts 1 and Part 2 of this series, we discussed the two phases of developing grant application forms: content approvals by the Office of Management and Budget (OMB) and technical development by Grants.gov.
The time required to deploy new or updated forms largely depends on the amount of technical development that is needed.
The graphic below estimates the different deployment timelines for cosmetic, minor, moderate, and major form changes. Click on the graphic to view its full-size version.
The development time of each form can range from one month for a cosmetic change to up to six months for a new, multi-page form. The following provides a high-level overview of the forms development cycle:
In the context of applying for federal grants, “forms” are those seemingly endless documents you must fill out to complete the application process. An “online” form or webform, then, is a digital version of these documents that is accessible and editable in a web browser.
New enhancements to Grants.gov are just around the corner. How will they improve the applicant experience?
The Release Notes for 15.4 provide an in-depth explanation of each enhancement. The two biggest changes relating to applicants are the arrival of online forms and the option to use a single username and password to access multiple profiles.
If you don’t have time to read the release notes, take 75 seconds to watching the following two videos explaining these major enhancements:
In part two of our Release 15.4 preview, we are highlighting the arrival of online Workspace forms to Grants.gov.
Previously, all federal grant applications on Grants.gov comprised Adobe PDF forms – either as a single package of forms, or – in Workspace – as downloadable individual forms. Now, federal grant applicants can complete forms within their web browser on a desktop computer, laptop, or mobile device, such as a tablet.
What are the appeals of using online forms vs. PDF forms? Let’s take an applicant named Tricia at a university’s office of sponsored research, as our example.