On December 5th and 7th Grants.gov held town hall-style webinars so that users could have their questions answered about Grants.gov Workspace and the upcoming retirement of the Legacy PDF application method.
What follows is a summary of the discussion during the two webinars.
In some cases, questions have been combined to minimize repetition. Also, we have added links to relevant training resources where applicable to shorten those answers.
The full video recording, available here and embedded below, is from the Dec. 7th webinar.
On August 8, 2017, Grants.gov presented on Workspace at the National Council of University Research Administrators (NCURA) Annual Conference to approximately 175 of you in the grants community.
Growing up, our teachers always told us, “Don’t be afraid to ask questions.” Those who made it to the presentation did not disappoint! Our teachers also often followed up with the encouragement that someone else probably has the same question. In that spirit, we are going to share questions and answers from the presentation in case you could not make it.
Where can I train and play around with Workspace to learn the functionality?
This blog supports a growing community made up of applicants, grantors, and individuals who are exploring the world of federal grants – sometimes for the very first time. Here we share a few of the most recent questions and comments posed by community members and readers.
“As a Grantor, what does this mean for the application packages that we download and process? Our software expects to see a zip file containing the SF424, attachments, manifest, etc. Thanks in advance for any guidance you can provide.” –Kevin
Hi Kevin, Thanks for the question! Nothing will change on your end. You will still get the same zip file containing the SF424, attachments, manifest, etc. –Grants.gov
We at the Grants.gov Community Blog (GCB) recently spoke with Nicole Daniel (ND), Communications Lead for the Grants.gov Program Management Office, to discuss the reception of Workspace and what Grants.gov users can expect with future system enhancements.
GCB: Workspace launched in October of 2015. What kind of reception have you seen so far?
ND: We’ve been happy with the reception. A growing number of users are submitting their first applications using Workspace. Early feedback suggests that users appreciate how much easier Workspace makes it to collaborate with other colleagues on the grant application forms.
GCB: What need or issue was workspace designed to address?
ND: Well, for years applicants had to download a single PDF of forms that only one person could fill out at a time. There were also issues with data entry – for example, you often couldn’t just copy and paste in prewritten text. Then, when it was time to submit, you sort of had to cross your fingers and hope you hadn’t messed up anywhere on the form, or the submission would be rejected. Workspace addresses all of these complaints and more by breaking the package into individual forms that can be filled out by multiple users at once. Also, each form is validated when it is uploaded back into a workspace, saving a lot of heartache during the submission process.