User Story: Where In the World Is My Federal Grant Application?

All grant applicant journeys must eventually come to an end – ideally, with news of an award.

You may remember, in our last installment, our fearless applicants Susan, April, and Leo submitted their federal grant applications. In this post, we close out their stories with one final article about what happened after their applications were submitted.

Three applicant profile icons

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Grantor User Story: Retrieving Submissions & Assigning Agency Tracking Numbers

The application deadline for Trish’s grant program has come and gone, so now she is ready to get those applications into the application review process. Trish would also like to add agency tracking numbers to give her applicants the opportunity to see the status of their application. (If you missed previous installments of Trish’s story, click here and here)

Trish user story: I need to retrieve all opportunity submissions and assign tracking numbers to each.

Retrieving the Submissions

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User Story: Checking the Application and Submitting in Grants.gov

That sense of relief is almost here for Susan, Leo, and April. From their different circumstances and team sizes, they have all reached a similar point—the grant application is done and they are ready to submit. Before sending it in to the agency, though, they would also like to review the application to make sure it is ready. This review involves their team internally reviewing the accuracy and quality of the application, but it also includes validating it in Grants.gov.

3-Applicants-UserStory

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User Story: A State Agency’s Annual Grant Application

April's user story: I work for a state agency, and it is time to submit the annual federal grant application. If possible, I don't want to fill out the same SF-424 again.

April knows the grant program her state agency applies for each year. She’s familiar with the process and requirements, and this year’s iteration of the grant has hardly changed from last year. So, April would like to be able to re-use last year’s work to save time.

For some of the new work in this year’s application, April needs to add two fellow staff members to the team in Grants.gov, but they cannot have access to any of the budget information.

Time-Savers: Reusing Forms & Copying a Past Workspace

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User Story: Federal Program Manager Prepares for the Closing Date

The clock is ticking down for Trish, a program manager at the Department of Health and Human Services, and for the organizations who are preparing to submit grant applications.

You may recall, in Part 1, we explained the process that Trish took to publish a new grant opportunity on Grants.gov. Since then, she has been focused on preparing for the peer review panels and other responsibilities. But now it is time to begin preparing for the posted grant’s closing date.

Trish - Federal grant manager - As the close date approaches, I need to be able to prepare for the review process and help my applicants.

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Now We’re Ready to Apply—Continuing Susan’s User Story

Susan user story: We targeted a grant, so now our Office of Sponsored Research is responsible for getting the team together and completing the application.

Now that Susan has been in her position for some time and has searched through grant opportunities, her university has targeted a specific grant to apply for. To do this well, and quickly, Susan needs to be able to ensure a faculty member, several Office of Sponsored Research (OSR) staff members, and two outside consultants can help with completing the application.

Continue reading Now We’re Ready to Apply—Continuing Susan’s User Story

User Story: Applying for Federal Grants When Internet Connectivity Is Limited

Leo - I need to apply for a federal grant, but I have to drive a couple hours from our rural community to a town with internet access. As a result, I need to be able to fill out the grant application forms offline.

Grants.gov has long been attentive to the needs of applicants like Leo. One of the key benefits of the Grants.gov Workspace platform is that it can serve a range of applicant needs, including those applicants who must work on forms offline due to slow or intermittent access to internet.

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User Story: Designing a Strategy for Finding Federal Grants

Over the last few weeks, we have begun featuring user scenarios from across the Grants.gov user experience. Click the User Story tag for all the posts in the series.

Susan's scenario: As a staff member in a university’s Office of Sponsored Research, I need to start searching for federal grants and sending opportunity reports to different departments.

Now that Susan is up to speed on the phases of the federal grant lifecycle, she feels better equipped to begin scouring Grants.gov for grant opportunities that hold promise for her organization. To complicate things a bit, Susan’s university is looking for grants across a range of different categories.

So for each grouping of opportunities, she will need to use a different combination of keywords and search parameters. Of course, it would be great to be able to save these different search queries and receive emails when a grant comes up in them.

Let’s look at a three-part strategy Susan has designed for finding opportunities that may help you find the grants you are looking for.

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Federal Program Manager – The Beginning of Trish’s Grantor Story

Trish: As a federal program manager, I need to publish a grant forecast and Funding Opportunity Announcement (FOA) for the public to apply for.

Before anyone can apply for this HHS grant, Trish needs to coordinate the design and posting of the FOA. To allow prospective applicants more time to plan, Trish would also like to publish a grant forecast.

Continue reading Federal Program Manager – The Beginning of Trish’s Grantor Story

New Hire to a University – The Beginning of Susan’s Applicant Story

Text in the speech bubble: As a new hire in a university’s Office of Sponsored Research, I’m supposed to get up to speed on “grants” and start sending opportunity reports to different departments.

You’ve probably been in Susan’s circumstance at some point in your career. You’re starting a new job, and it has something to do with grants but don’t know exactly what that means. Now you need to quickly learn about federals grants so that you can get one and manage it.

How Can Susan Learn about Grants?

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